If you’re planning a wedding and you’re concerned about your wedding budget, there are several ways to save. The keys to successfully planning a budget-conscious wedding are having the abilities to be creative, flexible, and opportunistic. Less than an hour’s drive from Sydney CBD, Jonah’s unique Whale Beach small wedding reception venues Melbourne feels like it’s a million miles away.
Think of this scenario:
You wake up in the middle of the night with a craving for ice cream.
All grocery stores are closed, so you run through the options in your
head. You can go to the all-night convenience store or coffee shop and
pay a premium price for this craving or you can settle for the granola
bar in the back of your pantry. Then the thought occurs that you could
have planned ahead while grocery shopping earlier that week and had your
ice cream at a fair price. The same shopping options exist for every
part of your wedding. Do you pay premium prices? Do you plan ahead?
Or do you simply do without? There are no wrong answers, but planning
ahead can almost always offer the most bang for the bucks.
The key
trick in saving money for your wedding is flexibility. Think about
your wedding date. It’s probably a mild Saturday evening in late Spring
or early Fall. I’m no Nostradamus, it’s just a fact that the vast
majority of couples choose the same dates for their weddings. You can
slash your overall wedding costs significantly by changing your wedding
date away from Saturday evenings in May, June, September, or October.
Go crazy and avoid Saturdays altogether and have a raging Friday night
wedding or a relaxing Sunday afternoon wedding. You might not think
these date/time adjustments matter, but vendors’ schedules are much less
likely to be full on a Sunday afternoon in August or a Friday night in
March. This availability can translate into staggering deals if you
shop around. I’ve seen $10,000-$15,000 weddings (combined vendor cost)
reduced to $2,000-$3,000 with every component of the wedding staying
exactly the same, including the venue. The difference? An 11am
ceremony time on a Saturday in June versus a 5pm wedding the EXACT SAME
DAY. An unexpected perk to avoiding Saturday evenings goes to your
guests who can now plan a weekend after your Friday night bash or before
the Sunday nuptials. That Saturday night wedding breaks everyone’s
weekend in half. Having schedule flexibility is huge for all vendors,
but specific savings can also be found for each part of your big day.
Wedding venues: The
venue is usually the costliest of the wedding investments, but that
only means it is also the biggest opportunity to save money. If you
want elegance, maybe avoid the country clubs and golf courses and find a
shady park or beach and spend a fraction of your budget on elegant
tables, string lighting, and candle-lit centerpieces. If you’re quirky
and fun, bypass a regular venue and rent an old theater or local art
gallery. Think outside the box. Depending on the size of your guest
list, you can find venues that aren’t considered traditional, but will
more than fit your needs. Private residences and local restaurants
might fit your needs perfectly. With any non-traditional venue, be sure
to get all the details. Some places may require additional insurance
or have restrictions on attendance, food/drink, etc, so be sure to be
thorough in your interviews. If you are looking for a traditional
venue, many times finding a location that can host both the wedding and
reception is ideal. For both convenience and cost, this option almost
always is preferable to separate locations. If you opt for a church
wedding, keep in mind that some churches offer weddings a low or even no
cost. Call around and you might find a great deal
Caterer:
The ideal way to cut food/drink costs is to time your wedding between
traditional meal times. Having a 11am or 2pm wedding allows you to
escape providing full meals and instead serve small appetizers,
sandwiches, desserts, etc. If you opt for this cost-cutting schedule
choice, be sure to indicate to guests when type of food/refreshments
will be served. Most people will grab a bite to eat before or after the
wedding if they know in advance that only snacks will be available at
the wedding. If you must serve food, shop around. Some venues require
you to use their preferred caterers, so know this in advance. Sample
each caterer’s menus and ask them how savings can be found. Many times a
limited menu with more appetizer options works well. If you decide to
serve a meal, buffet style usually costs less than plated meals. And
keep this question in mind: How was the food at the last wedding you
attended? Most people don’t remember. Find a balance between quality,
service, and price.
Cake: There are reality TV
shows dedicated to cakes. Amazing, beautiful cakes are everywhere. Now
for the life-changing reality: Its still just dessert. I know, that
sounds harsh and emotionless. But its sugar and eggs and flour, and
you’re in a market than can charge thousands of dollars for a, yes,
dessert. Think about your reasoning behind the cake. Its fun and you
want photos of the cake-cutting and subsequent cake-smashing. You can
accomplish the same thing with a small but still elegant cake. The
photos look the same, and the crowd still gathers around. And when the
smashed cake is wiped from the groom’s face, all the guests are served
cute little wedding cupcakes or pieces of sheet cake that have been cut
and are ready to serve immediately. Buy a pretty little cake for the
two of you, or for the bridal party, and ask your baker to make a sheet
cake or two, or cupcakes, of the same flavor as yours. Everyone enjoys
the cake and you enjoy cutting your cake budget by 50% or more.
Photographer:
Many couples make the mistake of forgoing a professional wedding
photographer and hiring Uncle Harry because he always has a camera, and
he’ll be at the wedding anyway. Or a niece in high school just bought a
really expensive camera and took photography in high school. Remember
that your photographs are likely going to be the only tangible reminders
of your wedding. When the cake and songs and flowers are long gone,
you’ll have your photography to enjoy and share for years to come. You
want a photographer with wedding experience to ensure all angles are
covered and all poses are ideal. This doesn’t mean you have to blow
your entire budget on photography, however. Search photographers’
websites, and only contact those whose photos fit your style. When
speaking with the photographer, request a quote that excludes prints,
albums, or other photo products. Get the edited photography on a disc
or flash drive with a copyright release that allows you to print your
photos. Most photographers’ profit lies in the printing, so you can
save that money and print economically at your own convenience. If a
photographer doesn’t offer this, move along. There are plenty that will
offer a no-prints option.
DJ: The DJ is the
vendor that some deem unnecessary and others regard as invaluable. I
think both are true depending on the type of wedding and reception you
want. If you want a quiet, relaxed ceremony and reception with soft
music in the background throughout, just find a venue with a sound
system and plug in an ipod playlist of soft grooves. If you want your
reception to be a party, then hire a DJ. DJ’s styles and levels of
interaction vary, so keep this in mind. If you want someone to keep the
guests dancing, get someone outgoing and fun. Like the photographer,
don’t skimp too much and hire the high school tech geek down the street
with the loud sound system. Weddings are unique, and you want
experience. Ask for deals and compare prices. No real tricks here
other than shopping in advance.
Florist: Flowers
are beautiful and can enhance any wedding. They also sit in vases and
soak up water. Each couple needs to decide whether a little color is
pretty or more elaborate floral arrangements are necessary. If you find
a venue that is attractive on its own, consider skipping or reducing
the floral decorations. Many florists advise boosting the greenery in
arrangement and using the actual flowers strategically, which makes a
lot of sense both artistically and financially. Some couples are now
opting for artificial flowers in lieu of actual flowers. This can be
cheaper and offer the advantage of preparing months in advance. They
also last forever, so your investment doesn’t end up in the compost pile
the next day. If you decide to go with real flowers, check independent
florists first, as they can often work with your budget with more
flexibility than a larger retail chain.
Videographer:
Have you ever visited a friend and been subjected to watching their
wedding video? It’s painful. Now, with the development of high-def and
superior editing, today’s wedding videos are more like Hollywood
features than handheld camcorders of the 80’s. they can also be very
expensive. The real question is need. After the first few weeks of
being married, will your wedding DVD ever be seen? Aside from distant
relatives visiting or an anniversary viewing, it likely sits on the
shelf. Most budget-minded couples skip the videographer, but if you
really want video then find a company that uses multiple cameras and
edits in a style you enjoy. Be sure they know the style you want and
ask them to work with your budget.
Other: There are several other ways to save that simply didn’t fit the other categories:
Wedding
favors are cute, but often sit in the backseat of your guests’ cars and
ultimately get tossed. If you have a budget for them, find something
personal (a small framed photo of the wedding couple, a small package of
candy or mints, etc). Find something fun or quirky, but cheap. Search
online for many creative options.
With any wedding, avoid placing
disposable cameras at guest tables. The idea is great, but the
execution is horrible. You’ll spend hundreds on these outdated cameras,
and hundreds more to develops photos of kids’ feet and empty plates.
Don’t even consider this for your wedding!
Limousines: Beautiful
and elegant, but really only use if transportation is needed. Hiring a
limo to drive you three blocks doesn’t allow you to relax or save money.
If you’re travelling across town and want to splurge, go for it. Ask
for wedding specials, and find a service that will allow you to use the
minimum amount you need. Don’t get locked into a six-hour minimum when
you only need three.
Honeymoon: If you’re wanting a honeymoon
but don’t have a big budget, consider registering for your wedding with a
travel agent instead of a retailer. Your guests may gift you a
vacation instead of cutlery! If you’re considering a small wedding,
think about a destination wedding for the two of you (or small family),
and combine your wedding and honeymoon instead of a reception.
Sometimes this is more economical than couples think and provides a
romantic and less expensive wedding option.
Craigslist: OK, this isn’t a wedding component. But Craigslist can be your best friend. You can find vendors, dresses, wedding locations, and much more in one convenient site. If you have a particular skill, service, or item, consider using the site’s barter section to trade for wedding services. Trading your unused timeshare for a wedding photographer or bartering your automotive repair business to obtain catering can be empowering and budget-saving. Read through the section and find ideas that may help you save.
Hopefully a few of these suggestions give you ideas on stretching your wedding budget. Weddings are beautiful, amazing events and should be celebrated, not agonized. Enjoy the process, and remember that this is YOUR big day. Build the wedding you want, and let your guests enjoy the ride with you.
Shaun Baland Sacramento Wedding Photographer
916.316.1377
shaunbaland@gmail.com
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